ARMS public statement of how your data is protected
- Privacy Notice
Data Protection: Last updated on the 23rd May 2018.
We would like to thank you for visiting our website. We are committed to protecting our visitors’ privacy and will not collect any personal information about you as a visitor unless you provide it voluntarily. Any personal information you communicate to us is kept within The Malta Government Network (GOV) itself.
If you read or download information from our site, we automatically collect and store the following non-personal information:
• The requested webpage or download;
• Whether the request was successful or not;
• The date and time when you accessed the site;
• The Internet address of the website or the domain name of the computer from which you accessed the site;
• The operating system of the machine running your web browser and the type and version of your web browser.
Please note that this information is strictly for GOV use and it is not shared, rented, or sold to any other organisation.
When you fill in the form on the "CONTACT US" page, we only use the personal information submitted in the form to respond to your message.
GOV uses ‘cookies’ to identify to the webserver which user is making what request. A cookie is a small piece of information that is sent to your browser – along with a webpage – when you access a website. Your browser will return the cookie information only to the domain where the cookie originated, i.e., magnet.mt and no other site can request this information. When you return to GOV, the cookie is sent back to the web server, along with your new request.
Last updated on the 23rd May 2018.
ARMS Ltd has been appointed as processor of your personal data by Enemalta Plc (“Enemalta”), a Maltese public limited company bearing registration number C65836, having its registered address at Church Wharf, Marsa, MRS 1000, Malta, and Water Services Corporation (“WSC”), established in virtue of Chapter 355 of the laws of Malta and having its registered address at Qormi Road, Luqa, LQA 9043 (the entities), the latter two being joint controllers of your personal data. At ARMS Ltd, we process your personal information on behalf of the entities, for the purposes of providing you with water and electricity services, and any other ancillary services.
We are committed to respecting your privacy.
If you have questions about our processing of your personal data, you may contact:
Enemalta at the address indicated above, or by email at firstname.lastname@example.org or by telephone on 8007 2224; and WSC at the address indicated above, or by email at email@example.com or by telephone on 80076400.
Enemalta’s and WSC’s Data Protection Officers may also be contacted.
Enemalta’s Data Protection Officer may be contacted at Central Administration Offices, Church Wharf, Marsa MRS 1000, firstname.lastname@example.org and +356 22980583.
WSC’s Data Protection Officer may be contacted at Water Services Corporation, Qormi Road Luqa, LQA 9043, email@example.com and +356 2244 3240
Note that we have appointed Automated Revenue Management Services Limited (“ARMS”), a company registered under the laws of Malta, bearing company registration number C 46054 and having its registered address at Gattard House, National Road, Blata l-Bajda, HMR-9010 as our processor of your personal data for the purposes of performing on our behalf meter-reading, account keeping and bill collection services and other functions ancillary to such services.
As our processor, ARMS exclusively processes your personal data on our behalf and on the basis of our instructions. ARMS may be contacted at the address indicated above, or by email at firstname.lastname@example.org or by telephone on 8007 2222. ARMS’ Data Protection Officer may be contacted at ARMS Ltd., Qormi Road, Luqa, email@example.com and +356 22452725.
Please read this Privacy Notice carefully to understand our practices with respect to your personal data.
We may update this Privacy Notice at our sole discretion including as a result of a change in applicable law or processing activities. Any such changes will be communicated to you prior to the commencement of the relevant processing activity.
2. What amounts to personal data?
The term “personal data” refers to all information through which you can be personally identified, such as your name, surname, address and billing information and includes all information which may arise.
3. How do we collect personal data?
As utility service providers, we regularly collect personal data as part of our services and legal obligations.
We typically collect personal data:
Through application forms filled and submitted to any of the three entities;
Through the websites of the three entities;
Through calls received at the Customer Care Department of the three entities.
Generally, you would have provided your personal data to us, directly or through our processor ARMS.
Third parties including but not limited to Local Councils may also have provided your personal data to us.
4. What personal data do we process?
The personal data of the customers we typically jointly collect and process includes:
- ID card/passport number
- Contact number
- Contact email
- Meter readings
- Billing information
- Account and meter number
More data could be collected for specific situations.
Personal data is also collected in relation to persons residing within the premises, persons who will provide access to the premises and persons inspecting and/or certifying the water and electricity installations.
5. How do we use your personal data?
Irrespective of the manner that we have collected your personal data, we will only process such data for the purposes of the provision electricity and water services to you and purposes which are inherently related thereto, including the fulfilment of any legal obligation imposed on us.
Typically, in providing you with the service, your personal data will be processed for:
- Fault investigation and repairs
- Routine inspections
- Upgrades/updates to the service being provided
- Temporary service requests
- Interruption notifications
- Claims investigation
- Theft and fraud investigation
6. Legal Basis
We process your personal data on the basis of the following legal basis:
Entering into and performing a contract – in particular to provide you with the services you have requestedfrom us. The consequence for not doing such processing would be that we would be unable to perform our contract;
Our legitimate interests – in particular legitimate interests which may arise directly or indirectly in relation to the services provided. When we process your personal data on the basis of our or a third party’s legitimate interests, we ensure that the legitimate interests pursued are not overridden by your interests, rights and freedoms; and
Compliance with legal obligations imposed on us – in particular obligations imposed on us as a result of the provision of water and electricity services to you.
On the basis of our legitimate interests or compliance with legal obligations, as applicable, we may also process your personal data for the purposes of establishing, exercising or defending legal proceedings.
Given that we process your personal data for the purposes of providing national water and electricity in Malta, there may be instances where we may also rely on a public interest in processing your data.
We will ensure that we have additional grounds for processing your personal data if processing of special categories becomes envisaged. Note that special categories of personal data include data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic, biometric or health data, sexual orientation and data related to your conviction and offences. Processing special categories of your personal data is not envisaged unless we have reason to institute proceedings or investigations with respect to theft of our services.
The recipients of your personal data are:
selected individuals within our companies, on a need to know basis;
any service providers that may have access to your personal data in rendering us with their support
services, including IT service providers; and
third parties to whom disclosure may be required as a result of our relationship with you as our client; and
third parties to whom disclosure may be required as a result of legal obligations imposed on Us.
We do not share your personal data with any entity located outside of the EU or EEA.
8. Automated Decision-Making and Profiling
Your personal data will not be used for any decision solely taken on the basis of automated decision-making processes, including profiling.
In the interest of transparency, note that We use systems which could profile you. Such systems are used by us to monitor your water and electricity consumption and ensure that you receive a quality service. These systems could also be used to identify abnormal water or electricity consumption and irregular activities. No automated-decision will result from our use of such systems.
9. Data Retention
We retain your personal data exclusively for the period in which we may lawfully retain your personal data.
Thereafter, your personal data shall be immediately and irrevocably destroyed.
As a result of legal obligations imposed on us, we typically retain your personal data for up to ten (10) years from the closure of your file and you cease to be our client.
We may have a legitimate interest to hold your data for longer periods such as when your data is required for exercising or defending legal claims.
10. Your Rights
For as long as We retain your personal data, you have certain rights in relation to your personal data
Right of access – you have the right to ascertain the personal data We hold about you and to receive a copy of such personal data;
Right to Erasure – in certain circumstances you may request that We delete the personal data that we hold on you;
Right to Object – you have a right to object and request that we cease the processing of your personal data where we rely on our, or a third party’s, legitimate interests for processing your personal data or a task carried out in the public interest;
Right to Portability – you may request that We provide you with certain personal data which you have provided to Us in a structured, commonly used and machine-readable format. Where technically feasible, you may also request that we transmit such personal data to a third party controller indicated by you;
Right to Rectification – you have the right to update or correct any inaccurate personal data which we hold about you;
Right to Restriction – you have the right to request that we stop using your personal data in certain circumstances including if you believe that we are unlawfully processing your personal data or the personal data that We hold about you is inaccurate;
Right to withdraw your consent – where Our processing is based on your consent, you have the right to withdraw your consent. Withdrawal of your consent shall not affect the lawfulness of the processing based on your consent prior to the withdrawal of your consent; and
Right to be informed of the source – where the personal data we hold about you was not provided to us directly by you, you may also have the right to be informed of the source from which your personal data originates.
Your rights in relation to your personal data are not absolute.
If you intend to exercise one or more of your rights, you should approach Enemalta or
WSC depending on whether the matter relates to water or electricity services. You should approach both entities if the matter relates to both water and electricity services.
You may also contact ARMS Ltd who will be redirecting your request on your behalf to Enemalta or WSC as applicable.
Note that given that we are joint controllers of your data, you may exercise your rights in respect of and against each of Enemalta and WSC jointly or ARMS Ltd as processor. In the latter case, ARMS Ltd will, without undue delay inform Enemalta plc and/or WSC, as the case may be.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights specified above). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
11. Keeping your data secure
We take pride in keeping your data secure and will take appropriate technical and organisational measures to protect your data against unauthorised or unlawful processing, including against accidental loss, destruction, storage or access. Your personal data will be stored in paper files or electronically on our technology systems or on technology systems of our IT providers.
If you have any complaints regarding our processing of your personal data, please note that you may contact us or our Data Protection Officer at the details indicated above. You also have a right to lodge a complaint with the Office of the Information and data Protection Commissioner in Malta (www.idpc.gov.mt).